What Documents To Keep, What to Shred

500px-US-FederalTradeCommission-Seal.svg

I am preparing a presentation on how to go paperless. One key in organizing the paper clutter is knowing what documents to keep and what to shred (you should shred the documents to maintain privacy). Thankfully, the Federal Trade Commission has an infographic that is easy to understand.  The link is here:

https://www.consumer.ftc.gov/articles/0527-shredding-infographic

Some papers should not be scanned. But for others, this handy graphic can tell you what to keep/scan and what to toss (click on the picture below to zoom). One step in organizing your paper clutter!

0527-shredding-infographic

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Become a Gmail Ninja

For my June presentation, I talk about getting more out of Gmail.


Become a Gmail Ninja

Gmail is not just email. Are you utilizing all that it offers? Attend this workshop to learn practical tips and tricks to save time, increase your productivity, and manage your email (and sanity) effectively! Mastering even a few of them will help you take far more advantage of what Gmail has to offer beyond the basics of sending and receiving messages.

Topics include:

  • Organizing your email with labels (not folders)
  • Use the power of Google to search your mail
  • Archiving vs deleting
  • Using filters to control the flow of incoming email
  • Using Google Drive with Gmail
  • Managing multiple email accounts (using + sign)

And more!

Clipping the Web with Evernote Web Clipper

evernote

When I started this blog, I needed a place where I can store all my writing ideas. Evernote was the natural choice for this purpose. Evernote calls itself the “digital workspace.” It is sometimes categorized as a note taking program, but I think it goes beyond that. It is about compiling your ideas filtered by you, all easily accessible. There no garbage in or out.

It is difficult to describe what it does. It’s best to start using it and establish your own ideas on how to use it. One aspect that makes it indispensable is the Web Clipper.

You first install the Web Clipper to your browser (follow the link above for IE, Chrome, and Firefox). Say you want to “clip” the article below.

web

Press the elephant icon in the toolbar. You will see a screen like the one below.

clipped

There, you can make adjustments on how you want to save the article. I typically choose the “Simplified Article” because it strips all the ads for uncluttered viewing. Then I save it to my default notebook. A key tip is to add the tag while clipping so that it is easy to retrieve a particular article at a later time.

After a while, you will accumulate all the ideas that you want to use later. This way, you don’t have to go hunting for an article you saw over a year ago. It’s instantly accessible in Evernote.

Check it out!